Keeping up with technology - Biometric attendance system

In the era of business evolution, time is money and in the present scenario, it is important for the businesses to find ways of reducing the wastage of time. Not just businesses, but even also the corporate offices, startups have their priorities to increase their revenue and to provide the best services to the clients, they need their employees to work effectively and efficiently. That’s where the biometric attendance system comes to the point, a proven technology to enhance the productivity of the employees. Today, we are going to learn about how biometric works and why it is important for each organization to use it.

                                         Pic credit: - https://depositphotos.com/105931366/stock-photo-finger-scanner-access-password-door.html

 

Introduction:

Let us first understand what biometric attendance system is. It is a technology that is used to gather information about the employee entry time and exit time. Every organization needs to have it as it ensures the verification of each employee working on the desk. The system uses the sensor technology by asking the employee to scan their fingerprints, eyes, iris, or hands etc. Managers can collect data by using for various reasons such as to create attendance records, salary pay, leave pay etc... (Depends on organization to organization).

They are used commonly and much better than the traditional attendance systems like attendance book, badges etc. With biometric attendance system in place, employees can work on positive note, and in turn, would increase work productivity. It also saves money and time when many people work in different times and in multiple shifts.

With this system in place, it is also possible to give access to those employees working in restricted areas or places, thereby putting the system safe and secure. In the process, it also confirms the identity of the employee.

 

 

Features and advantages of using biometric attendance system:

1)Elimination of ghost punching:

Biometric attendance systems will only accept registered employees to punch. When an employee tries to punch for another employee, the system will detect it and will show as fraud. Also, one cannot duplicate the biometric data of employee, bringing down the fraud cases in the organization.

 

2)Enrolment of new employees:

When a new employee joins, he/she gets registered for using biometric attendance system. The software identifies each employee using the face, iris, or fingerprints. This makes easier to manage attendance records, thereby reducing the fraud risks.

 

3)Employee/Users load capacity:

When the organization has large numbers of employees working, managing them can be a bit challenge. The biometric attendance system ensures that it can store their information and can authenticate many employees.

 

4)Accurate payment:

With the records of employee’s arrival and departure gets generated in biometric attendance system, the employer can get to know which employee has worked how much, overpayment dues etc. and can pay them accordingly.

 

5)Mobile app for attendance:

With the advancement of technology, employees can download mobile application to manage their attendance. Makes it easier for employees to apply for leaves, emergency leave requests, check in/out logs etc.

 

6)Increase in productivity and employee accountability:

When employees save time and feel overwhelmed, he/she will work with increase in productivity, thereby creating a healthy work environment. It will also help businesses to increase their revenue.

Also, an employee can be held accountable in case of unscheduled breaks, too much taking gap, buddy punching etc... thereby ensuring employees to follow rules.

 

Factors:

1)Always look for durability:

Look for those devices which are long lasting and can work in hot or cool temperatures, depending on your surroundings. There may be too many dust and dirt particles in case your organization is working near road or a under construction building. Keep these factors in mind before purchasing the software so that the biometric system can work properly.

 

2)Have Support:

In some cases, you may need assistance in case the device isn’t working properly, or there are some software issues. Lookout for those companies which would provide online as well as offline support.

 

3)Internet connectivity and system updates:

A common scenario, internet connection is required for biometric machines to work. Updating the system regularly and removing bugs in future updates is crucial for biometric attendance system to work efficiently, hence internet connectivity is required for the same.

 

4)Data backup:
Hr or senior manger may want data about the past data of employee data arrival and departure time, maybe for appraisal and promotions. In such a scenario, data backup is necessary in the form of hard drive, through external cables like usb.

 

 

Conclusion:

Biometric attendance system is beneficial in many ways and is much better than the old systems. It reduces the manpower and saves a lot of time, thereby increasing the employee’s productivity. Find which biometric attendance system suits your organization and go for it.